Department Resources

The Business Office provides numerous forms of support for Physics faculty, staff, visitors, and students. These include course overrides, key and ISAAC access, equipment checkout, and copying for professors. They also process orders, travel and reimbursements for the department. Management and assistance is provided on sponsored grants, payroll and budgets

Copy, Print, & Scan

Copy, Print, & Scan

Exam Copying 

For teaching faculty and teaching assistants, we provide a free copying service provided that the request is made at least two business days  in advance. Please complete the copying request form and return to front desk. 

Exam Scoring

For teaching faculty, we provide a free exam scoring service. Exam results are returned within two business days. Please complete form and return to the front desk. 

Printing

Printing is available to faculty, graduate students, and guests with approval. If you do not have access, please submit an IT support request 

 

Human Resources

Human Resources

Physics HR is here to assist you with your HR needs related to payroll, benefits, leaves (sabbatical, medical and personal), retirement, leave and time reporting and hiring. 

  • We can assist with all hiring for your Sponsored Grants and Research Accounts such as hiring Graduate Research Assistants/Associates, Student Workers (hourly), Postdocs, and Academic Professionals.
  • We also assist with hiring Teaching Assistants/Associates, Graders, University Staff and PRN (as needed) employees.
  • HR is your liaison with the International Students and Scholars Office regarding the processing of J1 and H1B requests as well as the process to obtain a green card.
  • Offer letters are considered contracts and can only be generated out of the Physics HR office. 
  • Before making any offers (verbal or written), please consult with HR Specialist, Melinda Hernandez. 

Additional Information 

 

Keys & Isaac

Keys & Isaac

Keys 

Keys are issued to faculty, staff, and graduate students. To obtain a key, please complete the Key Form Request and return it to PSF 470. Keys will be in your possession within two business days. 

 

Isaac

Access is issued to faculty, staff, and students. To obtain access, please complete Isaac Request form. Access will take two business days. 

 

Please complete forms in their entirety. Failure to follow directions will delay request.  

Purchasing

Purchasing

To place an order please follow the steps below

1. Submit a Purchase requisition form 

2. For all purchasing requests, please fill out the Physics Purchase Request Form (REQ) and submit to the Business Office. The completed REQ form may be delivered to the Business Office in person or via- email:

3. Please fill out the REQ form completely.  You must provide an account number that will be used for the purchase. Please verify that your account will have sufficient funds.

4. All REQ forms must be signed by the Faculty member that is approving the order.

Vendors: If you are using a new vendor that is not currently in our system, please provide us with as much information about the vendor as you can (name, address, phone, fax, website).

 

Reimbursments

Reimbursments

What items do we need for reimbursement?

  1. Reimbursement Form
  2. Business Meals Form
  3. Itemized Receipt(s) along with the paid receipt(s)

Important notes:

  • Alcohol will not be reimbursed and should not be on the receipt submitted for reimbursement.
  • Gratuity is not, under any conditions, to exceed 20 percent.
  • Those attending a lunch or dinner anticipating reimbursement must be ASU personnel or have a business-related justification for attending the event.
  • All food and beverage must be submitted on an itemized receipt from the restaurant along with the paid receipt for proper reimbursement. It is the responsibility of the party seeking reimbursement to obtain the proper receipts from the restaurant.
  • All reimbursements must be completed within 10 days of purchase date.
  • All items listed above must be submitted to the Department of Physics Business office, PSF 424, within the time frame stated above.

There will be no exceptions to any of the policies and procedures above.

Failure to follow any of the policies and procedures stated above may result in the reimbursement not being processed.

Restricted Purchases 

Restricted purchases are not eligible for reimbursement and may not be purchased with personal funds.

  • Computers 
  • Laptops 
  • Tables and like equipment 

Room Reservations

Room Reservations

To secure a physics owned conference and classroom please complete this form. A staff member will promptly assist you in securing a space. This is available to physics faculty, staff, and student employees. 

Conference Rooms 
  • PSF 306
  • PSF 452 
Classrooms 
  • PSF 366
  • PSF 462
  • PSH 356 
  • PSH 355 

Travel

Travel

Travel authorization  must be submitted through My ASU TRIP  and approved prior to leaving for your trip. This policy applies to all faculty, staff, and students. This is extremely important for insurance purposes, even if you are not going to be claiming any expenses for a reimbursement. 

Physics staff who oversee the travel process and can help with requests include. 

Sheryl Quenzer- Sheryl.Quenzer@asu.edu

Deborah Denson - Deborah.Denson@asu.edu

 

My ASU Trip is available for faculty, staff, and students traveling around the world.My ASU TRIP, created in conjunction with Concur Technologies, Inc., is an end-to-end travel system, allowing you to create trip requests, book travel and submit expense reports, all of which are routed to your designated account signer and Authorizing Travel Official (ATO). Then, your claim will be delivered to the ASU Travel Service Center for final review and approval. Please visit the website for processes and helpful guides.